Document Title: Records management procedures, challenges and solutions literature review

Paper code: 13094

Records management procedures, challenges and solutions literature review

2.0 Introduction

This chapter presents a review of related literature in the area of designing a user manual for the disposal of records. The review is based on the specific objectives of the study which are Examine the current procedures followed to dispose of Records, determining the challenges encountered in the disposition of records and designing a user manual Academic Registrars department in order to ensure effective Disposition of Records.

2.1 Procedures followed to dispose of Records

To ensure effective management of active records, records that are not in active use are disposed off or closed. Disposal of records does not always mean destruction; it could be transfer to a historical archive, museum, or private individual. Destruction is always a last resort to be authorized by law, statute, regulation, or operating procedure according to the policy of the originating body, (Chell, 2016).  Records should never simply be discarded as refuse. Most organizations use processes including pulverization, paper shredding or incineration. Records are seldom destroyed now when they are in electronic format popularly called digital preservation. Records management policy is necessary for any organization to know what documents to keep and for how long. Managing the accumulation of records requires a records management program to provide systematic control of all records, regardless of storage medium, from creation to disposition